The perfect implementation of every project cannot be achieved without a well prepared project management process. With the expansion of enterprise scale, follow-up service projects have become larger and more complex, and at the same time point, dealing with multiple project tasks, how to distinguish the nodes of each project, divide the importance and urgency, how to reasonably allocate company resources, effectively manage various departments, form mutual assistance, and promote the smooth execution of projects has become very important.
Jingyuan Electromechanical has been deeply involved in AGV intelligent assembly and intelligent logistics systems for over 19 years, and has accumulated numerous successful cases in industries such as automobiles, tires, motorcycles, engineering machinery, food and beverage, etc. In this process, we have also explored a set of project management processes that are in line with the company's own characteristics.
Every step after the project meets the start-up conditions is crucial for the smooth implementation of the project. A meticulous management model is an effective means for us to ensure the smooth implementation of delivery.
Project initiation
The approval of a project means that it has the conditions for feasible execution. This process requires management of project resource allocation, identification of stakeholder weights, and identification of project risks. At the same time, a project promotion plan should be issued, clarifying the detailed node plan for the entire process from project initiation to acceptance.
Project design phase
An effective design plan should anticipate and eliminate all foreseeable or unforeseeable risks during the design phase. This not only ensures the smooth execution of the project in the later stage, but also reduces the time and money waste caused by material rework due to unreasonable design.
Design task assignment meeting
Propose a project task breakdown table, organize project members (including mechanical and electrical) to read the Technical Agreement, review minutes, and relevant technical materials, confirm the overall product plan and components, system design plan and configuration, and sort out the design focus and difficulties.
Product Design Achievement Review
Organize meetings to review key deliverables such as product mechanical 3D drawings, mechanical engineering drawings, overall layout drawings, wiring diagrams, electrical lists, and drawings involved in the project, ensuring that the design results meet the requirements of the project technical agreement.
Project technical briefing meeting
Disclose the precautions for on-site and on-site installation of project equipment, clarify the precautions and technical requirements for key and critical components, and prepare project inspection specifications based on technical agreements and quality inspection forms.
Assembly and debugging before leaving the factory
In order to provide customers with a high-quality product delivery experience, our company will conduct on-site equipment assembly and debugging work before the equipment leaves the factory, which is reflected in the following aspects:
Debugging task briefing meeting
Clarify the debugging task, identify the key issues and precautions that may be encountered during the debugging process, and ensure that the debugging staff are familiar with the site conditions, layout drawings, debugging procedures, work content, debugging plans, and construction drawings.
Project debugging report
Summary and resolution of assembly process issues, debugging is carried out item by item and day by day, and daily post debugging meetings are organized to confirm the debugging progress and problems of the day, in order to promptly address the issues.
Verification of risk countermeasures
Conduct phased countermeasures and verification for the technically responsible projects in the Project Risk Management Table, confirm the effectiveness of the project promotion plan, and control risks in the early stage.
Quality inspection and actual inspection
The project technical leader confirms whether the product meets the requirements of the technical agreement and whether the NC items have been rectified; The person in charge of debugging checks whether the debugging records are complete, whether there are any missing items, and whether debugging is carried out item by item on each unit; The person in charge of inspection checks whether the inspection is in place.
Customer on-site assembly and debugging
In order to quickly respond to the client's project management progress, our company will promote the on-site assembly and commissioning work of the project through the following methods after the shipment is delivered to the site, in order to complete the equipment delivery ahead of schedule:
Installation and debugging plan
Develop a daily plan, including personnel division of labor management, on-site safety measures management, etc., confirm construction conditions, relevant partner information, in order to smoothly advance project schedule management.
Installation and debugging daily report
Organize pre - and post shift meetings every day
Pre shift meeting: The on-site person in charge will explain the work arrangement and safety precautions for the day. The reporting format is: number of on duty staff/work plan/safety precautions/photos of personnel queuing, etc.
Post shift meeting: organized by the Deputy General Manager in charge of Operations Management Department, the project technical leader, department managers, sales managers, and on-site staff will track and handle the work situation and problem points of the day through online and offline meetings. The on-site personnel need to accurately measure the installation results of the day to ensure the work results. The reporting format is: actual attendance of on duty staff/work results/summary of safety hazards encountered on duty/preparation for the next day's work/photos of personnel queuing, etc.
Project acceptance management
The sales department collects problem points from customers three months in advance before acceptance, and the operations department organizes relevant departments to analyze and solve the problem list, gradually completing the process. Hold weekly problem management meetings to promptly address and resolve issues, in order to facilitate the final acceptance of the project.
Project Summary Management
The completion of a project without an in-depth summary will not bring effective motivation to the enterprise. Jing Yuan is well aware of the importance and necessity of summarizing. After the completion of acceptance and delivery of each project, the main project leader will be organized to hold a project summary meeting, and a series of key factors such as problem points encountered during the project process, project budget and material costs, project risks, and equipment change after-sales will be analyzed and summarized.
How to efficiently manage every project, Jingyuan has always done so. In the future, Jingyuan will continue to improve product quality and characteristics, optimize management models, and strive to bring a good service experience to more partners.
